Electronic Application Guide
www.fondationbombardier.ca
November 2023
Index
1.2 Navigating the
platform in French
2.2 Application –
Grant request
2.2.1 Step one – LOI (Letter of Intent)
2.2.2 Step two –
Solicitation of a complete application
3. J. Armand Bombardier
Scholarship Program
3.2 Application –J. Armand Bombardier Scholarship
3.2.1 Step one –
Application Form (LOI)
3.2.2 Step two –
Final Supporting Documents (Application)
4. Yvonne
L. Bombardier Visual Arts Scholarship Program
4.2 Application
–Yvonne L. Bombardier Visual Arts Scholarship
5. Grants
for women entrepreneurs
5.2 Application –
Grants for women entrepreneurs.
1.1 General
introduction
New application process
The Foundation has
adopted a new electronic grants application portal, which is now used to
receive all applications for the Fondation J. Armand Bombardier (grants and
bursaries).
In addition to making
it easier for us to process applications, we believe this new technology will
provide benefits to organizations submitting applications:
For our part, the
reduction in administrative tasks will allow us to invest more time in
exchanges with partner organizations.
Welcome to our new electronic platform!
To access our new
platform, simply use the following link: https://www.grantinterface.ca/Home/Logon?urlkey=JAMGrant
The portal is also
accessible from our website.
This Guide has been
developed to assist applicant organizations and to facilitate your interactions
with our new platform.
We invite you to consult it before starting any
application process!
If this is your first visit, you will have to create a user
account by filling out the registration form.
To do so, we invite you to consult the
"Registration Form" section of the program you are interested in. You will find detailed information
as well as screen shots to facilitate your navigation.
If you already have an account, simply log in to the platform by
entering your credentials. Forgot your password? Don't worry, it will be easy
to reset it by entering your email address and then clicking on the
"Forgot your password?” link. You will receive an email to create a new
password.
This guide applies to
requests made under the following programs:
·
Grant
applications
·
J.
Armand Bombardier Scholarship Program
·
Yvonne
L. Bombardier Visual Arts Scholarship Program
·
Grants
for women entrepreneurs
After reading the Guide,
some questions may remain. Do not hesitate to contact us. It will be our
pleasure to assist you.
Enjoy your visit!
NOTE: We are aware
that with any new technology, technical incidents may occur. We thank you in
advance for communicating them to us by email in order to help us improve the
platform: fondation@fjab.qc.ca
IMPORTANT!
For French-speaking users, we invite you to choose "Français" in the Google option "Sélectionner une langue"
at the top left of the screen (see image below). You will then have access to
the entire platform in French.
If this is your first
visit to our platform, you must select the "Create
a new account" option on the home page. To access it, simply use the
portal link:
https://www.grantinterface.ca/Home/Logon?urlkey=JAMGrant
Then follow
the instructions below.
INFORMATION ABOUT THE ORGANIZATION
Name of the organization: Indicate the name of the
organization as it appears in the Canada Revenue Agency directory (legal name).
Website: Provide a link to the organization's website
(if applicable). If the organization does not have a website, leave the box
blank.
Telephone number: Enter the organization's general telephone
number (e.g., front office). If the organization does not have a general
telephone number, enter the telephone number where the organization's
management can be reached.
Organization Email Address: Provide the general email address of
the organization (e.g. info@...). If the organization does not have a general
email address, provide the email address where the organization's management
can be reached.
Address: Indicate the organization's mailing address.
When you
have completed all the fields, click on the "Next" button at the bottom right of the window. The next window to be completed will
appear.
Click on "Copy Organization Address".
This button is located at the top left of the window.
First and Last Name: Fill in the sections with your
first and last name.
Title: Fill in the title of the position you hold
within the organization. If you are a volunteer, indicate
"Volunteer". If you are a board member, indicate "Board
Member", etc.
Email: Indicate the email address you use as a staff
member or volunteer with the organization. If you are a volunteer and do not
have an organizational email address, provide the general email address (e.g.
info@...) or the email address where the organization's Executive Director can
be reached.
Primary Phone Number: List the phone number you use most
often in your duties for the organization. If you are a member of the Board of
Directors, provide the organization's general telephone number or the telephone
number where the organization's Executive Director can be reached.
Secondary Phone Number: Provide your secondary phone number
(if applicable).
Address: Provide the mailing address of the
organization.
When you have completed all the fields, click on the "Next" button at the bottom right of the window. The next window to be completed will appear.
Information ON THE EXECUTIVE DIRECTOR
If you are
the organization’S leader, check the "YES" box.
If you are
not the leader of the organization, check the "NO" box.
Once you have checked the appropriate box, click on the "Next" button at the bottom right of the window. The next window to be completed will appear.
ADDITIONAL
INFORMATION ABOUT THE EXECUTIVE DIRECTOR
If you
answered "NO" to the
previous question, the next pop-up window will ask you to complete the fields related
to the person in charge of the organization.
When you
have completed all the fields, click on the "Next" button at the bottom right of the window. The next
window to be completed will appear.
PASSWORD
Create a
password respecting the security parameters imposed: minimum of 8 characters;
of these 8, at least one lower case, one upper case, one number, one
non-alphanumeric character (!@#$%?&*()¨Ç:L"'^>°`).
Once you
have created your password, click on the
"Create Account" button at the bottom right of the "Password" window.
You will
receive an email confirming the creation of an account in the platform. Click
on the link in the email you received to confirm your registration.
If you do
not receive the confirmation email, you still have the option to continue. Just
click on "I did not receive the
email".
Once you
have completed all of these steps, you will have officially created an account
on the Foundation's platform. Congratulations!
Once you have completed the registration steps,
you will be taken to the Applicant Dashboard page.
To begin your application for funding, click on the "Apply" button at the top left of the screen. This will
take you to the application page where you will see all of our available
programs.
Select the "Grants Application" program
by clicking the "Apply"
button at the very end of the program title line.
Please note
that the "Preview" button on the left hand
side of this same line will give you access to a preview of the application
form to be completed (see screen shot on next page)
Please note:
If you are eligible to apply for a grant
renewal as specified in the "How to Apply" section (Option 2) of
our website, you will receive a personalized communication from us
approximately two months prior to submitting your renewal application to the
Grants Committee.
You will receive an access code to complete the
restricted grants renewal application process. Once you have selected this
process, please follow the instructions from the "Grants Application /
Step Two - Complete Application" section to complete your application.
For more information
about our grants program, please see the "Eligibility" and "How to submit an application" sections of our website.
We invite you to follow the instructions below
to get through the application process.
The intent form is identified as LOI
(Letter of Intent) in the platform. This step is a quick and concise way to
introduce the organization, mission or projects for which you would like to
receive financial support from the Foundation.
We expect concise
answers, which can then be detailed in a complete application (called
"Application"), if requested by the Foundation.
Below are some
guidelines for the different sections of the LOI form. We encourage you to
follow these guidelines as you complete this step.
Of course, if you have
any additional questions, please do not hesitate to contact us.
Important:
Only the intent form (LOI) will be reviewed. It is therefore unnecessary to
send us any other documentation by email.
GENERAL
INFORMATION
Mission Statement:
Please enter your
organization's official mission statement.
Development factors:
Please check the
fulfillment factor(s), as defined by the Foundation, that are relevant to your
organization's activities.
For more information
on these factors, please consult the “Philanthropic intention” page of our website.
Charitable Status:
If your organization
is registered as a charity with the Canada Revenue Agency ("CRA"),
check "YES" and please provide your registration number in the
fill-in-the-blank window that will appear.
Please note: Only organizations registered with
the CRA can submit a grant request.
Note: At the
top right of the screen you will see the "Collaborate"
button. This allows you to invite someone from your organization to collaborate
in the preparation of the form, if required. You can determine the type of
authorization (see below).
REQUEST
Type of support requested:
Please indicate the
type of support desired as described in the "Financial support types" section of our website.
Title of Request:
Please write the title
of the project for which you are seeking financial support. If you are applying
for mission support, please indicate "Core-mission funding".
Project Description:
Please describe in
1200 words or less the nature of your request. Depending on the type of support
requested, please include the following:
Core-mission funding:
·
Summary
description of the organization's activities
·
Scope
of the organization (number/type of participants, community, specific clientele
if applicable)
·
Current/anticipated
challenges
·
Focus
(what change do you want to achieve, what are your goals/ambitions/wishes)
Mission Funding - Specific program:
If the request is for a specific program,
please provide a general overview of the organization and describe the above
items as they relate to the specific program. In addition, please indicate the
other partners involved and the proportion of the amount requested relative to
the overall program budget.
Project:
·
Brief
description of your organization and its activities
·
Identified
need
·
Scope
of the project (number/type of participants, specific clientele if applicable)
·
Duration/timeline
of the project
·
Summary
budget of the project
·
Partners
involved (or potential partners)
Major campaign:
·
Brief
description of your organization and its activities
·
Financial
goals of the campaign
·
Projects
supported by the campaign (indicate the one for which you wish to obtain the
Foundation's support, if applicable)
·
Campaign
timeline (silent/public phase)
·
Amounts
raised to date
·
List
of partners (confirmed and potential)
Geographic scope (geographic reach of your organization):
You may check more
than one box.
Expected Results:
These outcomes can be
both qualitative and quantitative. Here are some sample questions that you can
use to develop your response:
·
What
changes do you want to contribute to?
·
What
effects do you anticipate in the participants?
·
What
will the project make possible?
·
How
many people are targeted?
Amount requested:
Enter the amount you
are requesting.
Desired duration of request:
Indicate the desired
duration of support for your request. If you are requesting mission funding,
indicate that you are seeking support for the next 12 months. Unless otherwise
noted, mission support is provided on an annual basis.
If the amount
requested is for multiple years, enter the total amount and check the number of
months for the desired duration. For example, if you are requesting $40,000
annually for 3 years, enter $120,000 and check 36 months.
Please note: With the exception of major campaign
and project requests, the Foundation currently makes few multi-year gifts.
Application Time Constraint:
This section is used
to assess how quickly the Foundation should make a final decision on your
request. If there is a time constraint associated with the application, please
indicate the ideal deadline for receiving a response.
Please note: This information is for guidance
only. Our internal processes do not guarantee a response by the date indicated,
but we will do our best to accommodate it.
CORRELATION WITH THE FOUNDATION'S PHILANTHROPIC
INTENTIONS
Check the
philanthropic intent(s) that you believe best fits your request.
Please
detail your reasoning in the section provided, in a concise manner. For more
information on the Foundation's philanthropic intentions, please consult the
"Philanthropic Intentions" section of our website.
This
section aims to better understand the complementarity between your actions and
our philanthropic intentions.
Added value:
Indicate how a
partnership with the Foundation is an added value, based on its philanthropic
offering.
SUBMIT OR
SAVE THE FORM
If you have completed your LOI form and would
like to submit it, click on the "Submit
LOI" button at the bottom right of the portal window.
This will
send a copy of your form to our grants committee, who will review your request
and follow up with you within 30 business days of receiving the form.
Or
If you have completed your LOI form and wish
to save it before submitting, click on the "Save LOI" button at the bottom right of the portal
window.
By clicking
on this button, you will save a copy of the LOI with the information filled in
as of the date of the save. You can exit the platform and return later to
complete and submit the form.
Or
If you want to abandon your application,
click on the "Abandon Request"
button at the bottom left of the portal window. Follow the instructions in
the window that will appear on your screen to abandon and cancel the LOI form
you started.
If the Intent Form submitted to the Grants Committee is chosen for further
evaluation, the Foundation team
will request a full application (entitled "Application" in the
platform).
You will receive an email to this effect with all the necessary
information. You will also be given a deadline for submission and be informed
of the date of the Grants Committee meeting.
Here are
a few indications concerning the different sections of the complete application
form. We invite you to follow these guidelines as you complete this step.
Of course, if you have any additional questions, please do not hesitate
to contact us.
Note: Some of the
information entered in the Intent Form (LOI) will automatically be present in
the Application Form, to save you time. However, you may edit each section as
needed.
REQUEST
Request Title:
You may rename the
title of the application for which you wish to receive funding support. If you
are applying for mission support, please select "Core Mission Funding".
Project Description:
Please describe in
1200 words or less the nature of your request. Depending on the type of support
requested, please include the following:
Core-mission funding:
·
Summary
description of the organization's activities
·
Scope
of the organization (number/type of participants, community, specific clientele
if applicable)
·
Current/anticipated
challenges
·
Focus
(what change do you want to achieve, what are your goals/ambitions/wishes)
Mission Funding - Specific program:
If the request is for a specific program,
please provide a general overview of the organization and describe the above
items as they relate to the specific program. In addition, please indicate the
other partners involved and the proportion of the amount requested relative to
the overall program budget.
Project:
·
Brief
description of your organization and its activities
·
Identified
need
·
Scope
of the project (number/type of participants, specific clientele if applicable)
·
Duration/timeline
of the project
·
Summary
budget of the project
·
Partners
involved (or potential partners)
Major campaign:
·
Brief
description of your organization and its activities
·
Financial
goals of the campaign
·
Projects
supported by the campaign (indicate the one for which you wish to obtain the Foundation's
support, if applicable)
·
Campaign
timeline (silent/public phase)
·
Amounts
raised to date
·
List
of partners (confirmed and potential)
Expected Results:
These outcomes can be
both qualitative and quantitative. Here are some sample questions that you can
use to develop your response:
·
What
changes do you want to contribute to?
·
What
effects do you anticipate in the participants?
·
What
will the project make possible?
·
How
many people are targeted?
Partnerships:
This section is mostly
dedicated to projects. The Foundation will then be interested to know about the
partners (co-sponsors, funders, service providers, etc.) involved.
Amount requested:
Enter the amount you
are requesting.
Desired duration of request:
Indicate the desired
duration of support for your request. If you are requesting mission funding,
indicate that you are seeking support for the next 12 months. Unless otherwise
noted, mission support is provided on an annual basis.
If the amount requested
is for multiple years, enter the total amount and check the number of months
for the desired duration. For example, if you are requesting $40,000 annually
for 3 years, enter $120,000 and check 36 months.
Please note: With the exception of major campaign
and project requests, the Foundation currently makes few multi-year gifts.
Application Time Constraint:
This section is used
to assess how quickly the Foundation should make a final decision on your
request. If there is a time constraint associated with the application, please
indicate the ideal deadline for receiving a response.
Please note: This information is for guidance
only. Our internal processes do not guarantee a response by the date indicated,
but we will do our best to accommodate it.
Financial Statements:
You must provide your
most recent financial statements.
If the document is
available online, you can share the link in the text box or download the
document from the platform.
Annual or Activity Report:
Please provide the
report that is completed on an annual basis.
If the document is
available online, you can share the link in the text box or upload the document
to the platform.
Additional documents:
You have the option to
share three supplemental documents/appendices related to your application, if relevant.
If a document is
available online, you can share the link in the text box or upload the document
to the platform.
Once all documentation is received, your
completed application form will be processed for presentation to the Grants
Committee (on the date confirmed to you).
If the request is for $100,000 or less, a final response may be sent to you a few
days after the Grants Committee meeting.
If the request is for more than $100,000, a more in-depth analysis is
required. This request will have to be submitted to the Grants Committee and
then to the next Board of Directors. Return time for final decision may take up
to 90 days in such a case.
Denied request:
You will receive a communication
explaining the reason for the denial.
Successful application:
You will receive a
detailed communication confirming the grant.
You may be asked to provide follow-up information to complete the file (e.g.
banking information for direct deposit). These requests, which take the form of
a form to fill out, will be sent to you by email. You will be invited to
complete the follow-ups in your user account in the grant application platform.
Follow-up requests will always be sent by email
to the person responsible for the application.
INFORMATION ABOUT THE ORGANIZATION
Name of the organization: Enter your name in this format:
First Name Last Name (e.g. Sarah Miller).
Website: Leave
this section blank.
Organization Email Address: Enter your personal email address.
When you have completed all the fields, click on the "Next" button at the bottom right of the window. The next window to be completed will appear.
user INFORMATION
Click on "Copy Organization Address".
This button is located at the top left of the window.
You will be
prompted to refill some of the information in the previous window, including
your FIRST NAME, LAST NAME, EMAIL, and PHONE NUMBER.
Title: Indicate "Individual".
When you have completed all the fields, click on the "Next" button at the bottom right of the window. The next window to be completed will appear.
Information
ON THE EXECUTIVE DIRECTOR
Since this
question does not apply in your case, check the "YES" box.
Once you
have checked the box, click on the "Next"
button at the bottom right of the window.
The next
window to be completed will appear.
PASSWORD
Create a
password respecting the security parameters imposed: minimum of 8 characters;
of these 8, at least one lower case, one upper case, one number, one
non-alphanumeric character (!@#$%?&*()¨Ç:L"'^>°`).
Once you
have created your password, click on the
"Create Account" button at the bottom right of the "Password" window.
You will
receive an email confirming the creation of an account in the platform. Click
on the link in the email you received to confirm your registration.
If you do
not receive the confirmation email, you still have the option to continue. Just
click on "I did not receive the
email".
Once you
have completed all of these steps, you will have officially created an account
on the Foundation's platform. Congratulations!
Once you have completed the registration steps,
you will be taken to the Applicant Dashboard page.
To begin your application for funding, click on the "Apply" button at the top left of the screen. This will
take you to the application page where you will see all of our available
programs.
Select the "J. Armand Bombardier Scholarship
Program" program by clicking the "Apply"
button at the very end of the program title line.
Please note
that the "Preview" button on the left hand
side of this same line will give you access to a preview of the application
form to be completed (see screen shot on next page)
The "Apply" button is not available? The reason is simple. The program is not yet available because as application are accepted during a fixed period each year. Be sure to validate the application dates.
For more
information, consult the "J. Armand Bombardier Scholarship
Program" section
of our website.
IMPORTANT:
Please note that the
application is done in two steps:
1. The submission of your application form, which in the platform is entitled LOI (letter
of intent). This step must be completed before the application deadline (as specified
on the website).
2. If your application meets the eligibility criteria and we have received
your form by the deadline, we will invite you to complete the "Application" section to
submit the supporting documents needed for the final decision. You will receive
an email with instructions on how to do this.
Here are some guidelines for the different
sections of the LOI form.
We invite you to follow these instructions to
get through the application process.
Of course, if you have
any additional questions, please do not hesitate to contact us.
PERSONAL
INFORMATION
This
section contains general information about the person making the request.
Note: At the top right of the screen you
will see the "Collaborate"
button. This allows you to invite someone (a parent, for example) to
collaborate in the preparation of the form. You can determine the type of
authorization (see below).
Depending
on your answers, the form will sometimes prompt you to provide additional information
(e.g., Did any other member(s) of your family apply for a scholarship this
year?) When this is the case, a new section will be added (e.g. Personal
Information - continued).
EDUCATIONAL
INFORMATION
Information about your school program.
FINANCIAL
SITUATION
The
documents referred to in this section of the form are the tax returns sent to Revenu Québec.
You must upload
them to the form. You can insert only one document per person (e.g. student,
parent, spouse). If your document
contains multiple pages, we invite you to consolidate it into a single file
(e.g. zip file).
SUBMIT OR
SAVE THE FORM
If you have completed your LOI form and would
like to submit it, click on the "Submit
LOI" button at the bottom right of the portal window.
This will
send a copy of your form to our grants committee, who will review your request
and follow up with you within 30 business days of receiving the form.
Or
If you have completed your LOI form and wish
to save it before submitting, click on the "Save LOI" button at the bottom right of the portal
window.
By clicking
on this button, you will save a copy of the LOI with the information filled in
as of the date of the save. You can exit the platform and return later to
complete and submit the form.
Or
If you want to abandon your application,
click on the "Abandon Request"
button at the bottom left of the portal window. Follow the instructions in
the window that will appear on your screen to abandon and cancel the LOI form
you started.
If the application
meets the eligibility criteria and is submitted by the deadline, the
Foundation team will request the supporting documents necessary for the final
decision of the scholarship selection committee.
You will receive an email with all the necessary information. You will
also be given a deadline for submission.
Here are a few guidelines for this step of the process, which is
called “Application” in the platform.
Of course, if you have any additional questions, do not hesitate to
contact us.
SUPPORTING
DOCUMENTS – FALL
The
documents we are referring to in this section of the form are the proof of
attendance for the current Fall semester and the transcript (notes) for the
past Winter semester.
You must
upload them to the form. You can only insert one document category. If your
document contains more than one page, we invite you to combine it into a single
file (e.g. zip file).
The scholarship selection committee meets at the end of September, after the
deadline to receive the final supporting documents. A final answer will be sent to you by email in the days following the
committee meeting.
Those who are selected for a scholarship will receive two follow-up requests,
in the form of forms to be completed:
Banking Information: At the time of award, you will
receive a request for your banking information, which is required for the
transfer of the first installment.
We are
required to produce a T4 for all scholarship recipients. We will therefore ask
you to provide us with your social insurance number as well.
Winter Session Supporting Documents: Supporting documents for the Winter
session must be provided by the deadline indicated on the website. You will
receive an email explaining this information at the time of awarding the scholarship.
A reminder email will be sent to you 14 days before the deadline.
Please note: You can provide this information as
soon as you have it, directly from your user account, under the heading
"Follow-up forms" in the electronic application platform. You must
click "Edit" at the end of the line corresponding to the appropriate
form to complete it.
INFORMATION ABOUT THE ORGANIZATION
Name of the organization: Enter your name in this format:
First Name Last Name (e.g. Sarah Miller).
Website: Leave
this section blank (unless you have a website).
Organization Email Address: Enter your personal email address.
When you have completed all the fields, click on the "Next" button at the bottom right of the window. The next window to be completed will appear.
user INFORMATION
Click on "Copy Organization Address".
This button is located at the top left of the window.
You will be
prompted to refill some of the information in the previous window, including
your FIRST NAME, LAST NAME, EMAIL, and PHONE NUMBER.
Title: Indicate "Individual".
When you have completed all the fields, click on the "Next" button at the bottom right of the window. The next window to be completed will appear.
Information
ON THE EXECUTIVE DIRECTOR
Since this
question does not apply in your case, check the "YES" box.
Once you
have checked the box, click on the "Next"
button at the bottom right of the window.
The next
window to be completed will appear.
PASSWORD
Create a
password respecting the security parameters imposed: minimum of 8 characters;
of these 8, at least one lower case, one upper case, one number, one
non-alphanumeric character (!@#$%?&*()¨Ç:L"'^>°`).
Once you
have created your password, click on the
"Create Account" button at the bottom right of the "Password" window.
You will
receive an email confirming the creation of an account in the platform. Click
on the link in the email you received to confirm your registration.
If you do not
receive the confirmation email, you still have the option to continue. Just
click on "I did not receive the
email".
Once you
have completed all of these steps, you will have officially created an account
on the Foundation's platform. Congratulations!
Once you have completed the registration steps,
you will be taken to the Applicant Dashboard page.
To begin your application for funding, click on the "Apply" button at the top left of the screen. This will
take you to the application page where you will see all of our available
programs.
Select the "Yvonne L. Bombardier Visual Arts
Scholarship Program" program by clicking the "Apply" button at the very end of the program title line.
Please note
that the "Preview" button on the left hand
side of this same line will give you access to a preview of the application
form to be completed (see screen shot on next page).
The "Apply" button is not available? The reason is simple. The program is not yet available because as application are accepted during a fixed period each year. Be sure to validate the application dates.
For more
information, consult the "Yvonne L. Bombardier Visual Arts
Scholarship Program"
section of our website.
Here are some
guidelines for the different sections of the form.
We invite you to follow these instructions to
get through the application process.
Of course, if you have
any additional questions, please do not hesitate to contact us.
This section contains
general information about the applicant and their program of study.
SUPPORTING
DOCUMENTS
The
documents we are referring to in this section of the form are:
·
Artistic
portfolio
·
Cover
letter
·
Letters
of recommendation
·
Curriculum
vitae
·
Academic
record
You must upload them to the form. You can only insert one document
category. If your document contains more
than one page, we invite you to combine it into a single file (e.g. zip file).
SUBMIT OR
SAVE THE FORM
If you have completed your form and would like
to submit it, click on the "Submit
Application" button at the bottom right of the portal window.
This will
send a copy of your form to our grants committee, who will review your request
and follow up with you within 30 business days of receiving the form.
Or
If you have completed your Application form
and wish to save it before submitting, click on the "Save Application" button at the bottom right of the
portal window.
By clicking
on this button, you will save a copy of the Application with the information
filled in as of the date of the save. You can exit the platform and return
later to complete and submit the form.
Or
If you want to abandon your application,
click on the "Abandon Request"
button at the bottom left of the portal window. Follow the instructions in
the window that will appear on your screen to abandon and cancel the
Application form you started.
The scholarship selection committee meets in the winter. A final answer will be sent to you by email
in March.
The person who will be selected to receive the scholarship will receive two
follow-up applications, in the form of forms to be completed:
Banking Information: At the time of awarding the scholarship,
you will receive a request for your banking information, which is necessary for
the payment of the bursary.
We are
required to produce a T4 for all scholarship recipients. We will therefore ask
you to provide us with your social insurance number as well.
End of Course Follow-up: Once the exhibition is completed,
you will be asked to share your progress with us since the award was made. An
email with instructions will be sent to you at the time of the follow-up
assignment and a report will be sent to you 14 days prior to the follow-up
deadline.
INFORMATION ABOUT THE ORGANIZATION
Name of the organization: Indicate the name of the
company/organization/co-op as it appears in the Registraire
des entreprises du Québec.
Website:
Provide the
link to the website of the company/organization/coop. If the organization does
not have a website, leave the field empty
Phone
number: Enter the
general telephone number of the company/organization/co-op (e.g. front office).
If the company does not have a general phone number, provide the number of the
person applying.
Organization Email Address: Provide the general email address
of the company/organization/co-op (e.g. info@...). If the company does not have
a general email address, provide the email address of the person applying.
Address: Indicate the mailing address of the
company/organization/co-op.
When you have completed all the fields, click on the "Next" button at the bottom right of the window. The next window to be completed will appear.
user INFORMATION
If the
applicant's address is the same as the company's/organization's/co-op's
address, click on "Copy
organization's address". This button is located at the top left of the
window.
First
and Last Name: Fill in the sections with your first and last name.
Title: Indicate
the position you hold within the organization.
Email: Enter the
email address you wish to use to correspond with us.
Primary
Phone Number: Enter your phone number.
Secondary
Phone Number: Enter your secondary phone number (if applicable).
Address:
Enter your mailing address.
When you have completed all the fields, click on the "Next" button at the bottom right of the window. The next window to be completed will appear.
Information
ON THE EXECUTIVE DIRECTOR
If you are
a director or president of the company/organization/co-op, check the "YES" box.
If you are
not, check the "NO" box.
Once you
have checked the appropriate box, click on the "Next" button at the bottom right of the window. The next
window to be completed will appear. (see screen capture on next page)
ADDITIONAL
INFORMATION ABOUT THE executive director
If you
answered "NO" to the
previous question, the next window will ask you to complete the fields with the
appropriate information.
When you have completed all the fields, click on the "Next" button at the bottom right of the window. The next window to be completed will appear.
PASSWORD
Create a
password respecting the security parameters imposed: minimum of 8 characters;
of these 8, at least one lower case, one upper case, one number, one
non-alphanumeric character (!@#$%?&*()¨Ç:L"'^>°`).
Once you
have created your password, click on the
"Create Account" button at the bottom right of the "Password" window.
You will receive an email confirming
the creation of an account in the platform. Click on the link in the email you
received to confirm your registration.
If you do
not receive the confirmation email, you still have the option to continue. Just
click on "I did not receive the
email".
Once you
have completed all of these steps, you will have officially created an account
on the Foundation's platform. Congratulations!
Once you have completed the registration steps,
you will be taken to the Applicant Dashboard page.
To begin your application for funding, click on the "Apply" button at the top left of the screen. This will
take you to the application page where you will see all of our available
programs.
Select the "Grants for Women Entrepreneurs"
program by clicking the "Apply"
button at the very end of the program title line.
Please note
that the "Preview" button on the left hand
side of this same line will give you access to a preview of the application
form to be completed (see screen shot on next page)
The "Apply" button is not
available? The reason
is simple. The program is not yet available because as application are accepted
during a fixed period each year. Be sure to validate the application dates.
For more
information, consult the "Grants for Women Entrepreneurs" section of our website.
Here are
some guidelines for the different sections of the form.
We invite you to follow these instructions to
get through the application process.
Of course, if you have
any additional questions, please do not hesitate to contact us.
Note: At the top right of
the screen you will see the "Collaborate" button. This allows you to
invite someone from your organization to collaborate in the preparation of the
form, if required. You can determine the type of authorization
(see below).
Choice of Award:
Please check the award for which you are applying. It is possible to
submit the same application in more than one award category, if you meet the
criteria.
Name of person
applying for the award:
It is possible to apply on behalf of more than one person (e.g.
co-founders).
Please note that all correspondence will be with the person who has
registered as a user in the platform.
Legal structure:
Please indicate the official legal form of your company/organization/co-op.
In the case of an NPO, select the "Non-profit" option.
Québec Business
Number (NEQ):
Please indicate the Québec Enterprise Number (NEQ) of your business as it
appears with the Québec Enterprise Registrar.
Date of
registration:
Please indicate the date your business was registered with the Registraire des Entreprises du
Québec.
BUSINESS MODEL
SUSTAINABILITY AND COHERENCE
INNOVATION AND SOCIAL IMPACT
CONCLUSION
These sections invite you to describe your company/organization/coop through
a series of essay questions. You are allowed 2,000 characters per question.
Here are the
documents we refer to in this section of the form. Please rename them in the
following formats:
·
The
entrepreneur's CV: CV (e.g. CV.pdf)
·
Organizational
chart of the company/organization/coop: ORG
(e.g. ORG.pdf)
·
Financial
statements: FS (e.g. FS.pdf)
·
Financial
projections: FP (e.g. FP.pdf)
·
Roadmap : RM (e.g.
RM.pdf)
·
Video
presentation of the entrepreneur
You must
upload them to the form. You can only insert one document category. If your document contains more than one
page, we invite you to combine it into a single file (e.g. zip file).
Types of
files admissible: pdf, word, excel, jpeg, png
Make sure that your files do not have a double extension: CV.docx.pdf
NOTE: If the files are large, they may take a few
minutes to load.
For the video, please
send us a link on YouTube or Vimeo using the text box of the question.
SUBMIT OR
SAVE THE FORM
If you have completed your form and would like
to submit it, click on the "Submit
Application" button at the bottom right of the portal window.
This will
send a copy of your form to our grants committee, who will review your request
and follow up with you within 30 business days of receiving the form.
Or
If you have completed your Application form
and wish to save it before submitting, click on the "Save Application" button at the bottom right of the
portal window.
By clicking
on this button, you will save a copy of the Application with the information
filled in as of the date of the save. You can exit the platform and return
later to complete and submit the form.
Or
If you want to abandon your application,
click on the "Abandon Request"
button at the bottom left of the portal window. Follow the instructions in
the window that will appear on your screen to abandon and cancel the
Application form you started.
The selection committees meet in the Spring. A final answer will be sent to you by email in April.
Those selected to receive a grant will receive two follow-up applications, both
of which are in the form of forms to be completed:
Banking Information: At the time of award, you will
receive a request for your banking information, which is necessary for the payment
of the award.
We will also ask you
to provide your federal business number.
Follow-up: One year after the award is made, we will ask
you to provide an update on your activities since receiving the award.
An email with
instructions will be sent to you at the time of the follow-up assignment and a
report will be sent to you 14 days prior to the follow-up deadline.